Erasmus+: International Credit Mobility

Before the mobility

1. An information e-mail about UP application procedure is received by the nominated student
2. Online Application Form including Accommodation Request Form and the Orientation week request is submitted by the student (see deadlines)
3. Learning Agreement (study plan) is submitted by the student. The obligation to obtain a minimum of 20 ECTS credits does not apply to students in doctoral study programmes, provided that they are sent abroad for scientific and/or research purposes. In such cases, the minimum requirements shall be indicated in the Learning Agreement or specified in an annex thereto.
4. Letter of acceptance is sent to the nominated/accepted student.

To read the UP online application guidelines please go to WIKI UPOL.

INSURANCE

• The participant shall have adequate insurance coverage. The insurance policy must cover the comprehensive health care with an insurance company that is authorised to provide its services in the Czech Republic.
• Palacky University shall reimburse the costs of health insurance.

VISA

• Check the current conditions on the website of the Czech Ministry of Foreign Affairs and contact the nearest Czech embassy for updated and complete information.
• You must apply for (and obtain) a visa before your departure for the Czech Republic. The processing time is up to 60 days (but it might take longer) and therefore it is recommended to apply for your short-term visa (within 90 days), long-term visa (up to 90days) or long-term residence permit as soon as you receive the letter of acceptance and proof of accommodation.
• Read carefully Instructions for Visa Students
• Contact persons
  • Eva Ohnisková (eva.ohniskova@upol.cz ) for Belarus, Georgia, Israel, JAR, Kazakhstan, Morocco, Russia, Ukraine, Zambia
  • Klára Henzlová (klara.henzlova01@upol.cz ) for Bhutan, Bosnia and Herzegovina, Canada, Iran, Japan, Montenegro, Serbia

SCHOLARSHIP

• The student mobility grant (scholarship) is a flat rate grant calculated at a monthly rate.
• Grants are a contribution towards the costs of the planned Erasmus+ mobility period.
• The scholarship will be paid upon signature of the Grant Agreement.
• The scholarship is a single payment transferred to the bank account of the student (to CZK account).
• Financial support cannot be used to pay for costs already reimbursed from other events / programs of the EU. Students cannot be the recipient of Erasmus Mundus scholarships (Joint Master Degree) and Erasmus +.
• Scholarship consists of 2 amounts.
• Accommodation costs are 800,- Euros per month. For the purpose of calculating the scholarship for one month is considered 30 days. If not observed, the duration of the study period in full months, the scholarship for the last month is calculated by the number of days one day = 1/30 monthly rates.
• Travel costs (depends on the distance between UP and partner university, see distance calculator).

During the mobility

1. Learning Agreement changes - The participant shall ensure that all changes in the Learning Agreement are agreed upon in written form by both the sending and host institutions as soon as they take place. Modifications to the Learning Agreement made after the arrival of the student at the host institution must be reported within 30 days of the commencement of the study period at the latest.
2. Student has to inform International Relations Office immediately of any changes (shortening or extension of stay), and any problems with the performance of the learning agreement. Contact person is your coordinator (Eva Ohniskova).

After the mobility

At the end of the mobility the participant shall receive the following documents from the receiving institution:

1. The participant shall receive an invitation to complete the online EU Survey 30 days before the end of the mobility period. The participant shall complete and submit the survey within 15 days upon receipt of the invitation. Participants who fail to complete and submit the online EU Survey may be required to partially or fully reimburse the financial support received.
2. Confirmation of Erasmus Study Period (stating the confirmed start and end dates of the mobility period);
3. Transcript of Records – without undue delay and not later than one and a half months after the termination of the mobility period.